Welcome to COATS Customers Only. The purpose of this site is to enhance the support services we provide to our customers. We’ve provided a number of resources here to help you resolve problems, report bugs, and suggest improvements to our products and service.
Please visit this site on a regular basis to ensure the maintenance of your COATS system is current and up to date!
What’s New
» November 9, 2018
2018 Tax update is now available for:
Missouri has modified their tax tables for 2018. This is a required update for those doing business in this state.
Please follow the instructions on the Tax Update Document available in the below link based on your version.
COATS Visual — Click here to visit the tax download page.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
»September 28, 2018
COATSsql 6.1.7 is now available for download.
This is a mandatory update all SQL users that includes KY, NC, OK and TX Quarterly Mag Media changes.
COATSsql 6.1.7 — Click here to visit the download page.
COATS Standard 10.5.0 is now available for download.
This is a required update for all Standard users that includes KY Quarterly Mag Media changes.
COATS Standard 10.5.0 — Click here to visit the download page.
» August 10, 2018
COATS Visual 7.0.0 is now available for download.
This update contains exciting new features.
COATS Visual 7.0.0 — Click here to visit the download page.
» June 21, 2018
2018 Tax updates are now available for:
Oregon has enacted a Local OR Transit Tax effective 7/1/2018. This is a required update for those doing business in OR.
Please follow the instructions on the Tax Update and Set Up Documents available in the below links based on your version.
COATS Visual — Click here to visit the tax download page.
Click here to visit the Special Tax Considerations page for the Set Up Documentation.
COATSsql — Click here to visit the tax download page.
Click here to visit the Special Tax Considerations page for the Set Up Documentation.
» May 10, 2018
2018 Tax updates are now available for:
Missouri, North Dakota, Oregon and Utah has modified their tax tables for 2018. This is a required update for those doing business in these states.
Please follow the instructions on the Tax Update Document available in the below link based on your version.
COATS Visual — Click here to visit the tax download page.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
» April 27, 2018
COATSsql update is now available for COATSsql users doing business in North Carolina and South Carolina.
NC Quarterly Electronic filing has been updated to include the N record. This is a required update.
SC Quarterly Electronic filing has been updated to accommodate for new file specifications. This is a required update.
To update:
- Download “SQL_NC_SC_QTR_MagMedia.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the SQL_NC_SC_MagMedia.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
COATS Visual update is now available for COATS Visual users doing business in North Carolina and South Carolina.
NC Quarterly Electronic filing has been updated to include the N record. This is a required update.
SC Quarterly Electronic filing has been updated to accommodate for new file specifications. This is a required update.
To update:
- Download “VS_NC_SC_QTR_MagMedia.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the Visual_NC_SC_MagMedia.exe file.
- Extract the file to your COATS program folder (i.e. c:\coats12\SQL_MagMedia) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
COATS Standard update is now available COATS Standard users doing business in North Carolina and South Carolina.
NC Quarterly Electronic filing has been updated to include the N record. This is a required update.
SC Quarterly Electronic filing has been updated to accommodate for new file specifications. This is a required update.
To update:
- Download “STD_NC_SC_MagMedia.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the STD_NC_SC_MagMedia.exe file.
- Extract the file to your COATS program folder (i.e. c:\COATS) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
» April 13, 2018
COATSsql update is now available for COATSsql users doing business in North Carolina.
North Carolina Quarterly Electronic filing has been updated. This is a required update.
See April 27th update.
COATS Visual update is now available for COATS Visual users doing business in North Carolina.
North Carolina Quarterly Electronic filing has been updated. This is a required update.
See April 27th update.
» March 20, 2018
COATS Visual 6.2.1 is now available for download.
This is a mandatory update that includes modifications to the ACA Electronic file due to the IRS on 04/02/2018.
COATS Visual 6.2.1 — Click here to visit the download page.
COATSsql 6.1.4 is now available for download.
This is a mandatory update that includes modifications to the ACA Electronic file due to the IRS on 04/02/2018.
COATSsql 6.1.4 — Click here to visit the download page.
» March 7, 2018
COATS Visual 6.2.0 is now available for download.
This is a required update for all Visual users that includes Payroll items and ACA 1094C XML Electronic file due to the IRS on 04/02/2018.
COATS Visual 6.2.0 — Click here to visit the download page.
COATSsql 6.1.3 is now available for download.
This is a required update for all SQL users that includes ACA 1094C XML Electronic file due to the IRS on 04/02/2018.
COATSsql 6.1.3 — Click here to visit the download page.
»January 22, 2018
COATSsql 6.1.2 is now available for download.
This is a required update for all SQL users.
COATSsql 6.1.2 — Click here to visit the download page.
»January 19, 2018
COATS Visual 6.1.1 is now available for download.
This is a required update for all Visual users.
COATS Visual 6.1.1 — Click here to visit the download page.
COATSsql 6.1.1 is now available for download.
This is a required update for all SQL users.
COATS Standard 10.3.1 is now available for download.
This is a required update for all Standard users.
COATS Standard 10.3.1 — Click here to visit the download page.
2018 Tax updates are now available.
This is inclusive of the 2018 Federal tax changes. This is a REQUIRED update for all versions.
COATS Visual — Click here to visit the tax download page.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
If you did not receive the Update Notice, please click the link to the right of this page to subscribe to the COATS newsletter and software update emails.
» December 29, 2017
COATS Visual 6.1.0 is now available for download.
COATS Visual 6.1.0 — Click here to visit the download page.
COATSsql 6.1.0 is now available for download.
COATSsql 6.1.0 — Click here to visit the download page.
COATS Standard 10.3.0 is now available for download.
COATS Standard 10.3.0 — Click here to visit the download page.
2018 Tax updates are now available for:
COATS Visual — Click here to visit the tax download page.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
If you did not receive the Year End Update Notice, please click the link to the right of this page to subscribe to the COATS newsletter and software update emails.
» December 1, 2017
COATS Visual 6.0.1 is now available for download.
COATS Visual 6.0.1 — Click here to visit the download page.
» July 28, 2017
2017 Tax updates are now available for:
Kansas has modified their tax tables for 2017 effective immediately.
Please follow the instructions on the Tax Update Document available in the below link based on your version.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
» July 21,2017
COATSsql 6.0.4 is now available for download.
COATSsql 6.0.4 — Click here to visit the download page.
COATS Standard 10.2.1 is now available for download.
COATS Standard 10.2.1 — Click here to visit the download page.
» July 14, 2017
2017 Tax updates are now available for:
Illinois has modified their tax tables for 2017 effective immediately.
Please follow the instructions on the Tax Update Document available in the below link based on your version.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
» July 7, 2017
2017 Tax updates are now available for:
Alabama State Withholding have been updated and effective immediately. New York Local Paid Family Leave instructions are now available.
Please follow the instructions on the Tax Update Document available in the below link based on your version.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
» March 14, 2017
COATSsql 6.0.1 is now available for download.
This is a mandatory ACA update for those users transferring their 1094c XML files to the AIRS website for the March 31st deadline.
COATSsql 6.0.1 — Click here to visit the download page.
Read the below White Paper in its entirety prior to starting the process of creating the XML file:
*PLEASE NOTE: Once the file has been ‘Accepted’ OR ‘Accepted with Errors’, a correction may be sent. There is no current deadline for corrected files.
» January 25, 2017
COATSsql update is now available for download for COATSsql users.
This is a required update to the 2016 ACA 1095C form. Line 16 has been modified. This update also contains the changes made on 1/17/2017 to the city spacing, alignment and the check box for self-ensured*.
To update:
- Download “ACA2016Forms.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the ACA2016Forms.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
*If you have already printed your 1095C’s for 2016, please follow the steps provided in the below Informational Document pertaining to this update:
» January 24, 2017
COATS Standard update is now available for download for COATS Standard users.
North Carolina Electronic filing for year-end 2016 has been updated. This is a required update for COATS Standard users who do business in NC.
To update:
- Download “MagW201NC.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the MagW201NC.exe file.
- Extract the file to your COATS program folder (i.e. c:\COATS) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
COATSsql updates are now available for download for COATSsql users.
North Carolina Electronic filing for year-end 2016 has been updated. This is a required update for COATSsql users who do business in NC.
To update:
- Download “MagW216NC.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the MagW216NC.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000\W2_2016) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
» January 17, 2017
COATS Standard update is now available for download for COATS Standard users.
Oklahoma Electronic filing for year-end 2016 has been updated. This is a required update for COATS Standard users who do business in OK.
To update:
- Download “magw201ok.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the magw201ok.exe file.
- Extract the file to your COATS program folder (i.e. c:\COATS) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
COATSsql updates are now available for download for COATSsql users.
Oklahoma and Pennsylvania Electronic filing for year-end 2016 has been updated. This is a required update for COATSsql users who do business in PA and OK.
To update:
- Download “PA_OK_magw216.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the PA_OK_magw216.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000\W2_2016) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
ACA 1095C form adjustments have been made to city spacing, alignment and the check box for self-ensured.
To update:
- Download “ACA2016Forms.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the ACA2016Forms.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000\CustomProg\ACA_Forms\vs_reports) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
Refer to January 25, 2017 post concerning this information.
» January 6, 2017
COATS Standard 10.1.0 is now available for download.
This is a required update for COATS Standard USERS ONLY who utilize the Online Web Application feature.
COATS Standard 10.1.0 — Click here to visit the download page.
» December 28, 2016
COATSsql 6.0.0 is now available for download.
COATSsql 6.0.0 — Click here to visit the download page.
COATS Standard 10.0.0 is now available for download.
COATS Standard 10.0.0 — Click here to visit the download page.
2017 Tax updates are now available for:
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
If you did not receive the Year End Update Notice, please click the link to the right of this page to subscribe to the COATS newsletter and software update emails.
» October 13, 2016
The LATEST ACA EXE file for COATSsql Version 5.0.0 is now available for COATSsql USERS ONLY.
This is a required update for those who filed a production file that received a transmission status of ‘ACCEPTED WITH ERRORS’ or ‘ACCEPTED’ that wish to make a correction to the data that was filed.
- Download “Oct16ACA.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the “Oct16ACA.exe” file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
Read the below White Paper in its entirety prior to starting the process of creating the XML file:
» June 22, 2016
The LATEST ACA EXE file for COATSsql Version 5.0.0 is now available. This is a required update for COATSsql USERS ONLY.
This is a mandatory ACA update for those agencies transferring their 1094c XML files to the AIRS website for the June 30th deadline. It requires users to be running version 5.0.0 and to have completed the 1095c’s for 2015.
- Download “June16ACA.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the “June16ACA.exe” file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
Read the below White Paper in its entirety prior to starting the process of creating the XML file:
» June 20, 2016
A Mandatory ACA Update for the transfer of the 1094C XML file due to the IRS on 6/30/2016 is currently available.
It also requires users to be running version 5.0.0 and to have completed the 1095c’s for 2015. This is a required update for COATSsql USERS ONLY.
Refer to JUNE 22, 2016 post concerning this information.
» May 4, 2016
The Payroll Check Form has been updated to include the Company Address and Period of Work to the check stub.
This is a required update for those doing business in states that require this modification. Check with your state to confirm if this requirement applies to you.
COATSsql – For SQL users, the default pay check form as been updated.
- Download “Payroll_check.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the Payroll_check.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000\reports) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
COATS Standard – For Standard users, please contact Technical Support to update your default pay check form.
» April 15, 2016
COATSsql 5.0.0 is now available for download.
This is a REQUIRED update for Applicable Large Employers (ALE) to enter 2016 year data. Please be sure you have completed your 2015 1095C forms PRIOR to this update.
COATSsql 5.0.0 — Click here to visit the download page.
Be sure to print/save the 2 White Papers under Important White Papers are available for your review: COATSsql 5.0.0
» March 22, 2016
An ACA Update is currently available that will assist in reviewing updated information regarding the 1095C form. This is a required update for COATSsql USERS ONLY.
Below are two options to assist in locating employee assignment information with erroneous start and end dates relating to the ACA 1095C form:
Option 1: Report Version
- Download “1095c_ee_assg_review.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the 1095c_ee_assg_review.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000\reports) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
Option 2: COATS Query Version
- Download “1095c_assg_review.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the 1095c_assg_review.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
» January 29, 2016
COATSsql 4.8.1 is now available for download.
This is a REQUIRED update for the 1095C for users that are self-insured. This update also includes changes to the Vacation/Sick Pay Calculations, IN Quarterly Mag Media and PA Year End Mag Media previously posted 1/8/2016.
COATSsql 4.8.1 — Click here to visit the download page.
» January 8, 2016
An update of the MagW215PA.exe for COATSsql is now available for download. This is a required update for COATSsql USERS ONLY who do business in PA.
To update:
- Download “MagW215PA.exe” and store it in your TEMP folder.
- Locate the TEMP folder on your computer and double-click the MagW215PA.exe file.
- Extract the file to your COATS program folder (i.e. c:\Program Files\COATS\COATS2000\W2_2015) to each user machine, if locally installed, OR on your server, if users are remoting to access the COATS program.
» January 6, 2016
Update to the 2016 Tax Tables are now available:
2016 Federal Tax Table has been modified and the state of Missouri has released the 2016 withholdings effective 1/1/2016. Please run this update at your earliest convenience.
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
If you did not receive the Year End Update Notice, please click the link to the right of this page to subscribe to the COATS newsletter and software update emails.
» December 28, 2015
COATSsql 4.8.0 is now available for download.
COATSsql 4.8.0 — Click here to visit the download page.
COATS Standard 9.2.0 is now available for download.
COATS Standard 9.2.0 — Click here to visit the download page.
2016 Tax updates are now available for:
COATSsql — Click here to visit the tax download page.
COATS Standard — Click here to visit the tax download page.
If you did not receive the Year End Update Notice, please click the link to the right of this page to subscribe to the COATS newsletter and software update emails.