The light industrial sector is a fast-paced, high-volume environment. Managing a constant flow of placements, from warehouse workers and forklift operators to assembly line staff and logistics personnel, requires a robust and efficient system. Outdated processes and generic temporary staffing software simply won’t cut it. You need a solution designed specifically for the unique challenges of the light industrial staffing sector.
Key Challenges in Managing High-Volume Light Industrial Placements
Light industrial staffing agencies have always faced a unique set of obstacles. Rapid turnover is a constant reality. High demand and often temporary positions mean a continuous cycle of hiring and onboarding. Light industrial staffing involves diverse assignments, from day-long to year-long placements, often with employees at multiple client sites. All of these variables require a system that can handle multiple options. 
Managing large candidate pools can also be overwhelming. Without the right candidate management software, specifically light industrial staffing software, sifting through a vast database of qualified candidates to find the perfect fit for each role takes a lot of time and effort. You need to search for skills, experience, preferred shift, pay rate, location of job assignment and other items to meet both client and employee goals. Then, make an offer and ensure criminal record and drug tests are completed as needed.
Speed and efficiency are needed. To fill an order of even 5 industrial workers, takes more time than you would think! Consider that just being able to reach out and contact job candidates takes time and then some will decline the job, some may no longer be available and some won’t return the phone call or text. Clients in the light industrial sector need workers now. Agencies must be able to quickly fill orders with qualified candidates to meet urgent demands.
Compliance and safety are also critical. Light industrial roles often come with specific safety regulations and compliance requirements. These must be meticulously tracked to avoid legal issues and ensure worker well-being. Compliance in staffing between the host employer and staffing company is a major concern for many agencies.
According to OSHA, “to ensure that there is a clear understanding of each employer’s role in protecting employees, OSHA recommends that the temporary staffing agency and the host employer set out their respective responsibilities for compliance with applicable OSHA standards in their contract. Including such terms in a contract will ensure that each employer complies with all relevant regulatory requirements, thereby avoiding confusion as to the employer’s obligations.”
In addition to compliance, communication between all staff members is key to not duplicate efforts. Keeping in touch with candidates, clients, and internal teams is crucial for smooth operations. All Recruiters need to be on the same page. The last thing you want to happen is to have more than one Recruiter reaching out to the same job candidate, wasting time and effort.
And then there is payroll and invoicing, which can be a significant challenge to pay hundreds or thousands of employees with multiple job assignments. Processing payroll for a large number of temporary workers, often with varying hours and pay rates, can be complex and time-consuming. This most assuredly requires a system that can automate and streamline these processes and light industrial staffing software can accomplish these tasks.
The American Staffing Association shares that applicant tracking is the “core system of record for staffing companies, and often the central hub that other solutions are integrated into. Used to track and manage applicants as they move through the application and onboarding process as well as while they are on assignment.” 84% of the staffing industry utilizes applicant tracking in hiring.
COATS Staffing Software Streamlines High-Volume Light Industrial Placements
COATS Staffing Software is designed to address these challenges head-on, providing an all-in-one platform to manage every aspect of your industrial operations:
-
Centralized Candidate Management:
Easily manage a large database of light industrial workers. Track their skills, certifications, availability, and work history. Advanced search and filtering tools help you quickly identify the best candidates for each position.
-
Automated Matching and Placement:
COATS’ intelligent matching algorithms automatically match candidates to open positions. This matching is based on skills, experience, and location, significantly speeding up the placement process. Staffing agency automation is key to efficiency.
-
Streamlined Onboarding for Temporary Warehouse Workers:
Simplify onboarding with digital forms, electronic signatures, and automated workflows. Ensure compliance by tracking required certifications and safety training.
-
Real-Time Communication:
Keep candidates, clients, and internal teams informed with automated email and SMS notifications. Improve communication and reduce the risk of missed deadlines.
-
Integrated Payroll and Invoicing:
Automate payroll processing and generate invoices quickly and accurately. Reduce administrative burden and ensure timely payments.
-
Compliance Tracking:
Maintain accurate records of certifications, safety training, and other compliance requirements. Ensure you’re always meeting regulatory standards.
-
Reporting and Analytics:
Gain valuable insights into your operations with comprehensive reporting and analytics. Track key metrics like time-to-fill, placement rates, and revenue.
Efficiency & Candidate Experience
Choosing COATS Staffing Software for light industrial staffing offers a range of benefits that directly impact your bottom line and operational efficiency. First, you’ll experience a significant increase in efficiency. COATS automates key processes, from candidate matching to onboarding, and reduces manual tasks like data entry and reporting.
This frees up your team to focus on building relationships with clients and candidates and grow your business. Increased efficiency equals faster placements. With COATS, you can quickly identify and place qualified candidates, meeting client demands in the fast-paced light industrial sector and ensure revenue potential.
Equally important is the candidate’s experience. By providing a seamless and positive process for your candidates, from initial application through onboarding and placement, you’ll increase retention and attract top talent in a competitive market.
Cost Reduction, Compliance & Scalability
Happy candidates are more likely to stay with your agency and recommend you to others, and most staffing agencies work from employee referrals more than any other source. Cost reduction is another key advantage. COATS streamlines operations and reduces administrative overhead.
Then there is compliance, and in hiring, it’s essential. COATS centralizes your compliance efforts, a critical factor in the light industrial sector. The software manages regulatory requirements, from safety certifications to labor laws, minimizing risk and protecting your business from potential fines or legal issues.
Finally, COATS offers a scalable solution. As your business grows and your volume of placements increases, COATS Staffing Software scales to meet your evolving needs, ensuring you’re always equipped to handle increasing demand without outgrowing your software.
Top-Tier Light Industrial Staffing Software
In the competitive world of light industrial staffing, having the right technology is essential. COATS Staffing Software provides the comprehensive, all-in-one solution you need to manage high volumes of placements efficiently, effectively, and compliantly. Schedule a demo or contact us today to learn more about how COATS can help you take your staffing agency to the next level.