Each time your recruiter offers a position to a job candidate who has applied for work with your firm, do you find yourself struggling through mountains of paperwork needed for each new hire? This doesn’t have to be the case. Technology can resolve one of the largest and most time-consuming elements a recruiter needs to deal with on a daily basis.
In addition to the usual state, federal and tax forms, many employers also have quite a lot of company policies and procedures to complete as well. Not to mention, many staffing firms have client paperwork to complete for each new employee assigned to work for their firm.
According to the Forbes 2023 New Employee Form Guide, “internal new hire paperwork includes documents such as the offer letter, policy acknowledgments, and employment contracts. While these documents aren’t legally required, they make sense from both a legal and a business perspective.” Some of these internal documents can include an offer letter, employment contract, nondisclosure agreement, non-compete agreement, background check, employee handbook and policy acknowledgement forms.
It is difficult enough for your recruiters to get an accurate job description from your client, post the job opening to acquire good candidates, select the top applicants, and schedule interviews. Heck, many are fortunate these days to even find enough candidates to apply to each of their open roles. The last thing your human resources staff needs to worry about is trudging through handwritten applications, tax forms, bank details, background checks, drug testing, and client-specific screens as well.
Best-of-breed hiring technology removes manual paperwork
Eliminate manual paperwork completion, reduce the risk of errors with logic-driven electronic forms, obtain paycards, complete background checks, and handle ACA management with Essential StaffCARE. Take comfort in knowing Efficient Hire is not only integrated with leading software vendors in the staffing industry but is 100% online and secure.
COATS Staffing Software is a dedicated resource and partner in the staffing industry. COATS is particular about the vendor partnerships they select to integrate with. COATS does not partner with staffing industry vendors unless the firm is a consistent, solid business with exemplary reviews. And second, the product or service must be useful to the majority of their software clients. The vendors with whom they integrate must add value for their customers, which means staffing clients can have vetted and seamless solutions that increase efficiency and ultimately their bottom line.
COATS Staffing Software is partnering with Efficient Hire
This is why we are so excited to announce our integration with Efficient Hire. Efficient Hire is a best-of-breed hiring technology that helps staffing operators onboard new employees quickly and consistently. Their self-guided process makes it easier for your new hires to complete hiring packets compliantly from any device or any place, while reducing physical paperwork and helping you with onboarding requirements.
We recognize staffing firms can struggle with compliance issues and a lack of consistency across their organization. That’s where Efficient Hire comes in. Not only does Efficient Hire give you peace of mind by reducing risk, but they also put money back into your operating budget with the Work Opportunity Tax Credit.
Some exciting features of our integration:
- All forms are completed and validated including state, federal, tax, I-9, company policies and custom forms
- Integrated E-Verify and a powerful I-9 dashboard helps you manage all E-Verify cases
- Collect vital payroll details, EEO designation, special licenses, skills, driver information, and more – all flowing seamlessly into COATS
- Quickly send new policies to employees transferred between client locations to ensure no documents are missed
- All documentation & support is provided in the case of an audit
- All new hires are screened for WOTC and submitted to the state as a part of the onboarding process, so you never miss a potential tax credit
- Deployment happens in a matter of days, not months
Efficient Hire has been helping organizations hire since 2004 by providing the tools to create a consistent and compliant hiring process. See how this technology can help not only your recruiters but also your new hires.
COATS Staffing Software provides an all-in-one staffing software solution by partnering with top-notch vendors to handle the paperwork and needs specific to staffing agencies. COATS manages your data so you and your team can focus on hands-on and revenue-driving activities.