Handling the ever-growing maze of government reporting requirements can be so confusing and such a burden to staffing agencies. To stay compliant and avoid penalties, it’s crucial to have a firm grasp on key reports like EEO-1 (for employee demographics), VETS-4212 (for veteran hiring), and various state-specific labor law reports. Automate Government Reporting by implementing a robust software management system can significantly simplify this process and allows you to focus on acquiring new clients and recruit talent.
Automate Government Reporting
Centralized Data Management: COATS Staffing Software provides a centralized platform to store and manage employee data, including demographics, compensation, and job classifications. This ensures data consistency and accuracy, essential for accurate reporting.
Real-time Compliance Monitoring: Stay updated on the latest regulations and ensure compliance with built-in alerts and notifications.
Seamless Integration with Other Systems: COATS integrates with vendors where reporting is seamless, streamlining data flow and reducing manual data entry. Meanwhile our payroll is already an integral part of our software, reducing the need to outsource or collect and rework that data.
Expert Support: Our team of experts is dedicated to providing guidance and support on government reporting requirements, ensuring you stay compliant and informed.
More specifically, here are some of the federal and state reports that we can help you tackle:
EEO-1 Report: Effortlessly collect and submit demographic workforce data to comply with Equal Employment Opportunity regulations. As a reminder, this report is to be filed by private employers with 100 or more employees and federal contractors with at least 50 employees.
WOTC Report: Easily run the report of those employees who qualify based on the simple identifier feature that is selected within the Employee Profile.
ACA Compliance: Manage Affordable Care Act requirements, including tracking employee hours and generating 1095-C forms and 1094-C XML files.
COVID-19 (FFCRA) leave and tax credits: Simple to run and simple to export COVID reports that include data for payrolls dedicated to the COVID (FFCRA) act. (Some states still require the leave allowance, and currently employers who voluntarily extended the benefit are federally still permitted to claim tax credits for the leave that was granted. See the IRS site for details and always confer with State Regulatory agencies.)
COBRA tracking: Easy to run and export, the COBRA report consolidates the indicative data for employees who are eligible, enrolled or declined the coverage so that notifications are not missed.
VETS-4212 Report: Fulfill your reporting obligations to the Department of Labor regarding veteran employment.
ICHRA (Individual Coverage for HRA) Report: Easily run an exportable report to account for the employees who participate in a Marketplace/Individual HRA plan where the employer reimburses various costs.
EIC (Earned Income Tax Credit) Report: simple to run and export as a Mag Media report that lists employees’ AGI that could be considered for the EIC.
State-Specific Reports: Generate reports tailored to your state’s unique requirements such as:
- Alabama Overtime tax relief
- California pay data reporting
- Colorado Paid Leave
- Georgia New Hire Report
- Illinois Equal Pay Act reporting
- Maryland New Hire
- Massachusetts Paid Leave
- Missouri / Kansas City Taxes
- New Jersey Disability
- New York Paid Leave
- Pennsylvania local taxes
- Washington Paid Leave / WACF
- SOC-1 Code reporting for those states currently requiring (and anticipating those states that may soon require) them: our quarterly mag media electronic filing is set to incorporate the codes that are added to the employees’ profile.
COATS Staffing Software provides several advantages when completing the reporting required by federal and state authorities. First, you can easily automate data collection and seamlessly gather employee data from various sources, minimizing manual entry and errors. Also, accurate reports are easily generated and compliant reducing the risk of possible penalties and fines. Your agency can stay ahead of deadlines and receive timely reminders and notifications to never miss a reporting deadline. Lastly, being able to adapt to changing regulations is made easier by staying up-to-date with the latest federal and state requirements.
Get rid of spreadsheets and manual processes that bog down your staffing agency. COATS Staffing Software can automate government reporting, allowing you to focus on what truly matters: connecting top talent with the right opportunities.
With COATS, Automate governnment reporting. You can effortlessly generate complex reports and manage all your employee data in one central location. Ready to streamline your reporting and reclaim your valuable time? Request a demo today and discover how we can transform your business.